Unit Fundraising & Finance Resources, and Insurance Information

Fundraising.  Units can raise money through Popcorn Sales, Camp Card sales, and other activities that gain BSA Fundraising Approval.  See this August 2014 issued Sales Guide.

Popcorn.  A late summer into fall fundraiser with kickoff in August, Popcorn Sales involve either "taking orders" and then filling them, or ordering inventory for "show & sell" opportunities.  In 2014 Units can get 30% to 38% commission -- to be eligible to earn that extra commission on sales, a Unit Representative must attend a Popcorn Kickoff (which is good, since it will tell you what you need to know about how to run a Popcorn Sale).  More info is available online at the Popcorn page, or email the District Popcorn Kernal at popcorn@southfultonscouting.com.

Camp Cards.  A late winter into spring fundraiser, Camp Cards are simple "discount cards" for various retailers in Atlanta, sold for $5, and offered with the help of local community partners, like Publix Supermarkets.  Each card will be worth many times more than the $5 they sell for:  for example, the one-time snap off discounts on the front of the card will cover the cost, and the year-round discounts offered on the back make the sale of this card a no-brainer.  Units get 50% commission.  Unlike Popcorn, no issue about "extra inventory": You simply return any unsold cards by the turn in deadline along with payment for all sold cards.  See the Camp Card web page for more details and to register to participate.

Other Unit Fundraising.  Other fundraising can be done by your unit, so long as it is in keeping with Boy Scouts of America rules -- Scouts have an honor to uphold.  See this the Guide to Unit Money-Earning Projects and the Unit Money Earning Application approval form. 

Unit Finances.  Our Leader Training page includes a Pack budget spreadsheet that you can download and revise for your unit to help determine a budget for a Pack.  The BSA has a new Pack spreadsheet too.  With some further modification, Troops can apply the same budgeting approach.  Here is a set of BSA Unit Fiscal Policy FAQs that might be helpful.  And the Program Planning Tools attached below have some links that can be useful.  An April 2017 Bryan on Scouting Blog had a nice summary of Budgeting Ideas.

Role of a Unit Treasurer From the Cub Scout Leader Book (applies as well to Troops): “Treasurer: The treasurer ensures the pack’s finances are sound. Specifically, the treasurer will:  Help the pack committee and Cubmaster establish a sound financial program for the pack with a pack budget plan. // Open or maintain a bank account in the pack’s name and arrange for all transactions to be signed by any two of the following: Cubmaster, pack committee chair, secretary, or treasurer.  // Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The pack committee chair should approve bills before payment.  //  Collect dues from den leaders at the pack leaders’ meeting, preferably in sealed den dues envelopes. Open envelopes in the presence of den leaders. Give receipts for these funds, and deposit the money in the bank account.  //  Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section of the Pack Record Book. Credit each Cub Scout with payment of dues. From time to time, compare the records with those of the den leaders to make sure they agree. Give leadership in developing a coordinated recordkeeping system in the pack.  // Be responsible for thrift training within the pack. Encourage each den leader to explain the pack financial plan to each boy and his family so that boys will accept responsibility for paying dues and family members will be alert to opportunities for boys to earn dues money and develop habits of thrift. // On the request of den leaders, sympathetically counsel with a boy who does not pay dues, determine the reason, and encourage regular payment. If the boy is unable to pay, work out a plan with the Cubmaster and pack committee so that the boy can earn dues.  // Periodically report on the pack’s financial condition at the monthly pack leaders’ meeting. Make regular monthly reports to the pack committee at the pack leaders’ meeting, and report to the chartered organization as often as desirable on the financial condition of the pack.  // Provide petty cash needed by leaders. Keep a record of expenditures.  // Guide the pack in conducting council-approved pack money-earning projects. “  Here is another resource: "Fiscal Policies and Procedures For BSA Units" (but some of the advice there may not be necessary, such as getting your Unit's own EIN, as most use the EIN of the Chartered Organization). 

Still Need Financial and Other HelpScoutReach and Other Support.  See our ScoutReach Resources page for how units and parents can seek support for those who need financial and other assistance and our Helping Units page, which has information on the District Uniform & Equipment bank.  Also, there are groups that might, if you apply, provide support to Scouting programs (here is a website about NRA grants, as our information is that many Scouting units can get help there, but few apply -- contact the NRA field rep here).

What About Insurance Resources?  See the attached Insurance Packet Letter about BSA Coverage, the ACE American Insurance Company 2014 Certificate, the Health Special Risk Brochure and the BSA Incident Information Report form.

Don't Forget to Help Yourself.  Many Scouting Expenses may be tax deductible.

Support the BSA -- Friends of Scouting, and More.  See this Atlanta Area Council page for ideas about how to support the Boy Scouts of Americe through Friends of Scouting and other support programs.